Jan 1, '07Jan 8, '07Jan 15, '07Jan 22, '07Jan 29, '07Feb 5, '07Feb 12, '07Feb 19, '07
TWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMT
Indicators
Name
Duration
Start
Finish
Predecessors
Resource Names
-Vendor Request For Proposal (RFP) Solicitation24 days?1/1/20072/1/2007
Read the note for an explanation of the purpose of this template0 days1/1/20071/1/2007
-RFP Criteria2 days?1/1/20071/2/2007
Review criteria to determine if formal RFP process is required1 day?1/1/20071/1/20071User Team
Inform procurement of need to create RFP1 day?1/2/20071/2/20073User Team
-RFP Solicitation Process8 days?1/3/20071/12/2007
-Define Requirements4 days?1/3/20071/8/2007
Interview users to understand their product and service needs1 day?1/3/20071/3/20074User Team
Document requirements1 day?1/4/20071/4/20077User Team
Define criteria for evaluation of the responses1 day?1/5/20071/5/20078Evaluation committee
Identify the evaluation team1 day?1/8/20071/8/20079
-RFP Creation5 days?1/3/20071/9/2007
Obtain template from procurement for RFP format1 day?1/3/20071/3/20074User Team
Draft RFP0 days?1/5/20071/5/20078,12Procurement manager,User Team
Review RFP with procurement and subject matter experts1 day?1/5/20071/8/200713Evaluation committee
Refine RFP1 day?1/8/20071/9/200714Procurement manager,User Team
RFP content ready to release0 days1/9/20071/9/200715
-Market research4 days?1/5/20071/10/2007
Identify potential companies with appropriate product or service offerings1 day?1/5/20071/5/20078Procurement manager,User Team
Determine if preliminary request for interest/information is needed0 days?1/8/20071/8/200718Procurement manager,User Team
Solicit RFI responses (if needed)1 day?1/8/20071/9/200719Procurement manager
Finalize target companies for RFP1 day?1/9/20071/10/200720Evaluation committee
-RFP Release to industry5 days?1/8/20071/12/2007
Determine time frames for specific response stages1 day?1/8/20071/8/20079Procurement manager,User Team
Finalize RFP with time frames and points of contact1 day?1/9/20071/9/200723Procurement manager
Release RFP to target companies1 day?1/10/20071/11/200721,24Procurement manager
Conduct RFP Briefing (if required)1 day?1/11/20071/12/200725Procurement manager,User Team
RFP Solicitation Process COMPLETE0 days1/12/20071/12/200726
-Post-Solicitation Process15 days?1/12/20072/1/2007
Collect 'intent to bid' responses1 day?1/12/20071/15/200727Procurement manager
-Q&A Process4 days?1/15/20071/18/2007
Collect questions from bidding companies1 day?1/15/20071/16/200729Procurement manager
Prepare formal responses to questions1 day?1/16/20071/17/200731Procurement manager,User Team
Publish responses to all companies that are on the 'intent to bid' list1 day?1/17/20071/18/200732Procurement manager
-Review Proposals5 days?1/18/20071/24/2007
Perform initial evaluation and clarify concerns1 day?1/18/20071/19/200710,33Evaluation committee
Evaluate proposals based on established criteria1 day?1/19/20071/22/200735Evaluation committee
Eliminate offerors that do not meet criteria1 day?1/22/20071/23/200736Evaluation committee
Prepare for discussions with remaining offerors1 day?1/23/20071/24/200737Procurement manager,User Team
-Face-to-Face Discussions/Negotiations3 days?1/24/20071/26/2007
Invite finalists to present their solutions1 day?1/24/20071/25/200738Procurement manager
Analyze the solutions and demonstrations from finalists1 day?1/25/20071/26/200740Evaluation committee
-Selection Decision5 days?1/26/20072/1/2007
Analyze final proposals1 day?1/26/20071/29/200741Evaluation committee
Select vendor1 day?1/29/20071/30/200743Evaluation committee
Award contract1 day?1/30/20071/31/200744Procurement manager
Debrief unsuccessful offerors1 day?1/31/20072/1/200745Procurement manager
Post-Solicitation Phase COMPLETE0 days2/1/20072/1/200746
Vendor Proposal (RFP) Solicitation COMPLETE0 days2/1/20072/1/200747
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