January 1, '07January 8, '07January 15, '07January 22, '07January 29, '07
FSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSS
Indicators
Task Name
Duration
Start
Finish
Predecessors
Resource Names
-Vendor Request For Proposal (RFP) Solicitation24 days?Mon 01.01.07Thu 01.02.07
Read the note for an explanation of the purpose of this template0 daysMon 01.01.07Mon 01.01.07
-RFP Criteria2 days?Mon 01.01.07Tue 02.01.07
Review criteria to determine if formal RFP process is required1 day?Mon 01.01.07Mon 01.01.071User Team
Inform procurement of need to create RFP1 day?Tue 02.01.07Tue 02.01.073User Team
-RFP Solicitation Process8 days?Wed 03.01.07Fri 12.01.07
-Define Requirements4 days?Wed 03.01.07Mon 08.01.07
Interview users to understand their product and service needs1 day?Wed 03.01.07Wed 03.01.074User Team
Document requirements1 day?Thu 04.01.07Thu 04.01.077User Team
Define criteria for evaluation of the responses1 day?Fri 05.01.07Fri 05.01.078Evaluation committee
Identify the evaluation team1 day?Mon 08.01.07Mon 08.01.079
-RFP Creation5 days?Wed 03.01.07Tue 09.01.07
Obtain template from procurement for RFP format1 day?Wed 03.01.07Wed 03.01.074User Team
Draft RFP0 days?Fri 05.01.07Fri 05.01.078,12Procurement manager,User Team
Review RFP with procurement and subject matter experts1 day?Fri 05.01.07Mon 08.01.0713Evaluation committee
Refine RFP1 day?Mon 08.01.07Tue 09.01.0714Procurement manager,User Team
RFP content ready to release0 daysTue 09.01.07Tue 09.01.0715
-Market research4 days?Fri 05.01.07Wed 10.01.07
Identify potential companies with appropriate product or service offerings1 day?Fri 05.01.07Fri 05.01.078Procurement manager,User Team
Determine if preliminary request for interest/information is needed0 days?Mon 08.01.07Mon 08.01.0718Procurement manager,User Team
Solicit RFI responses (if needed)1 day?Mon 08.01.07Tue 09.01.0719Procurement manager
Finalize target companies for RFP1 day?Tue 09.01.07Wed 10.01.0720Evaluation committee
-RFP Release to industry5 days?Mon 08.01.07Fri 12.01.07
Determine time frames for specific response stages1 day?Mon 08.01.07Mon 08.01.079Procurement manager,User Team
Finalize RFP with time frames and points of contact1 day?Tue 09.01.07Tue 09.01.0723Procurement manager
Release RFP to target companies1 day?Wed 10.01.07Thu 11.01.0721,24Procurement manager
Conduct RFP Briefing (if required)1 day?Thu 11.01.07Fri 12.01.0725Procurement manager,User Team
RFP Solicitation Process COMPLETE0 daysFri 12.01.07Fri 12.01.0726
-Post-Solicitation Process15 days?Fri 12.01.07Thu 01.02.07
Collect 'intent to bid' responses1 day?Fri 12.01.07Mon 15.01.0727Procurement manager
-Q&A Process4 days?Mon 15.01.07Thu 18.01.07
Collect questions from bidding companies1 day?Mon 15.01.07Tue 16.01.0729Procurement manager
Prepare formal responses to questions1 day?Tue 16.01.07Wed 17.01.0731Procurement manager,User Team
Publish responses to all companies that are on the 'intent to bid' list1 day?Wed 17.01.07Thu 18.01.0732Procurement manager
-Review Proposals5 days?Thu 18.01.07Wed 24.01.07
Perform initial evaluation and clarify concerns1 day?Thu 18.01.07Fri 19.01.0710,33Evaluation committee
Evaluate proposals based on established criteria1 day?Fri 19.01.07Mon 22.01.0735Evaluation committee
Eliminate offerors that do not meet criteria1 day?Mon 22.01.07Tue 23.01.0736Evaluation committee
Prepare for discussions with remaining offerors1 day?Tue 23.01.07Wed 24.01.0737Procurement manager,User Team
-Face-to-Face Discussions/Negotiations3 days?Wed 24.01.07Fri 26.01.07
Invite finalists to present their solutions1 day?Wed 24.01.07Thu 25.01.0738Procurement manager
Analyze the solutions and demonstrations from finalists1 day?Thu 25.01.07Fri 26.01.0740Evaluation committee
-Selection Decision5 days?Fri 26.01.07Thu 01.02.07
Analyze final proposals1 day?Fri 26.01.07Mon 29.01.0741Evaluation committee
Select vendor1 day?Mon 29.01.07Tue 30.01.0743Evaluation committee
Award contract1 day?Tue 30.01.07Wed 31.01.0744Procurement manager
Debrief unsuccessful offerors1 day?Wed 31.01.07Thu 01.02.0745Procurement manager
Post-Solicitation Phase COMPLETE0 daysThu 01.02.07Thu 01.02.0746
Vendor Proposal (RFP) Solicitation COMPLETE0 daysThu 01.02.07Thu 01.02.0747
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Ready













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