Jan 1, '07Jan 8, '07Jan 15, '07Jan 22, '07Jan 29, '07Feb 5, '07Feb 12, '07Feb 19, '07Feb 26, '07Mar 5, '07Mar 12, '07Mar 19, '07Mar 26, '07Apr 2, '07Apr 9, '07Apr 16, '07Apr 23, '07Apr 30, '07May 7, '07May 14, '07May 21, '07May 28, '07Jun 4, '07Jun 11, '07Jun 18, '07
TWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTF
Indicators
Name
Duration
Start
Finish
Predecessors
Resource Names
-Office Move127 days1/1/20076/26/2007
-Office Move127 days1/1/20076/26/2007
-Two To Six Months Before Moving Day77 days1/1/20074/17/2007
Make list of key needs that must be met by new office space7 days1/1/20071/9/2007Chief relocation officer
Identify potential office sites20 days1/10/20072/6/20073Chief relocation officer
Make final decision on office space10 days2/7/20072/20/20074Chief relocation officer
Finalize lease on office space10 days2/21/20073/6/20075Chief relocation officer
Identify major tenant improvement needs15 days3/7/20073/27/20076Office manager
Obtain estimates from contractors for major tenant improvements5 days3/28/20074/3/20077Office manager
Identify costs for new office (chairs, desks, equipment)10 days2/21/20073/6/20075Chief relocation officer
Prepare a budget for the move10 days3/7/20073/20/20079Chief relocation officer
Select the move day1 day3/7/20073/7/20076Chief relocation officer
Hire contractors for major tenant improvements5 days4/4/20074/10/20078Office manager
Obtain necessary permits5 days4/11/20074/17/200712Chief relocation officer
Evaluate phone system needs1 day3/7/20073/7/20076Telecommunications administrator
Order new phone number1 day3/7/20073/7/20076Telecommunications administrator
Order new fax number1 day3/7/20073/7/20076Telecommunications administrator
Communicate to employees1 day3/7/20073/7/20076Chief relocation officer
Phase one closeout0 days4/17/20074/17/20073,4,5,6,7,8,9,10,11,12,13,14,15,16,17
-One To Two Months Before Moving Day28 days4/18/20075/25/2007
Design office space23 days4/18/20075/18/200718Office manager
Assign office space5 days5/21/20075/25/200720Office manager
Order chairs1 day5/21/20075/21/200720Office manager
Order desks1 day5/21/20075/21/200720Office manager
Order systems furniture1 day5/21/20075/21/200720Network support manager
Order new office equipment1 day5/21/20075/21/200720Office manager
Obtain estimates from moving companies12 days4/18/20075/3/200718Chief relocation officer
Hire movers1 day5/4/20075/4/200726Chief relocation officer
Evaluate server room needs2 days5/21/20075/22/200720Network support manager
Evaluate computer networking needs2 days5/21/20075/22/200720Network support manager
Order change of address labels for notification1 day5/4/20075/4/200726Mailroom administrator
Order new address labels for notification1 day5/4/20075/4/200726Mailroom administrator
Obtain estimates from signage companies7 days5/4/20075/14/200726Office manager
Order signage for new location1 day5/15/20075/15/200732Office manager
Order phone system1 day5/21/20075/21/200720Telecommunications administrator
Order phone lines1 day5/22/20075/22/200734Telecommunications administrator
Order internet phone lines1 day5/22/20075/22/200734Network support manager
Arrange internal maintenance service1 day5/15/20075/15/200732Environmental engineer
Arrange external maintenance service1 day5/15/20075/15/200732Environmental engineer
Arrange for trash disposal1 day5/15/20075/15/200732Office manager
Arrange for cleaning service1 day5/15/20075/15/200732Office manager
Arrange for recycling1 day5/15/20075/15/200732Office manager
Phase two closeout0 days5/25/20075/25/200720,21,22,23,24,25,26,27,28,29,30,31,32,33,34,35,36,37,38,39,40,41
-Two To Four Weeks Before Moving Day10 days5/28/20076/8/2007
Appraise assets being transferred to new location3 days5/28/20075/30/200742Accounting manager
Get business insurance quotes for new space6 days5/31/20076/7/200744Office manager
Purchase insurance for new space1 day6/8/20076/8/200745Office manager
Order security system1 day5/28/20075/28/200742Office manager
Order keys, access cards1 day5/28/20075/28/200742Office manager
Arrange for beverage service1 day5/28/20075/28/200742Office manager
Send change of address to all vendors1 day5/28/20075/28/200742Mailroom administrator
Send change of address to all customers1 day5/28/20075/28/200742Mailroom administrator
Send change of address to all subscriptions1 day5/28/20075/28/200742Mailroom administrator
Notify all leasers of equipment move1 day5/28/20075/28/200742Office manager
Order checks with new address1 day5/28/20075/28/200742Office manager
Order long-distance service1 day5/28/20075/28/200742Telecommunications administrator
Transfer toll-free numbers or order new numbers1 day5/28/20075/28/200742Telecommunications administrator
Plan for disposal of old office equipment3 days5/28/20075/30/200742Office manager
Dispose of old office equipment1 day5/28/20075/28/200742Office manager
Plan for disposal of old office furniture3 days5/28/20075/30/200742Office manager
Dispose of old office furniture1 day5/28/20075/28/200742Office manager
Phase three closeout0 days6/8/20076/8/200744,45,46,47,48,49,50,51,52,53,54,55,56,57,58,59,60
-One Day To Two Weeks Before Moving Day10 days6/11/20076/22/2007
Install phone lines1 day6/11/20076/11/200761Local phone company
Install phone system4 days6/12/20076/15/200763Telecommunications administrator
Assign new phone numbers, extensions2 days6/18/20076/19/200764Telecommunications administrator
Order new letterhead and envelopes1 day6/11/20076/11/200761Office manager
Order new business cards1 day6/11/20076/11/200761Office manager
Order new business forms1 day6/11/20076/11/200761Office manager
Schedule disconnection of utilities1 day6/11/20076/11/200761Office manager
Repair new office1 day6/11/20076/11/200761Environmental engineer
Clean new office1 day6/11/20076/11/200761Cleaning service
Identify closest overnight drop off boxes1 day6/11/20076/11/200761Mailroom administrator
Inventory existing office furniture (general)5 days6/11/20076/15/200761Office manager
Inventory existing computers5 days6/11/20076/15/200761Network support manager
Inventory existing furniture by office5 days6/11/20076/15/200761Office manager
Shred documents1 day6/11/20076/11/200761Office manager
Purge old, obsolete materials1 day6/11/20076/11/200761Office manager
Create new office extension directory1 day6/20/20076/20/200765Telecommunications administrator
Create new office layout map1 day6/11/20076/11/200761Office manager
Create new fax cover sheet1 day6/11/20076/11/200761Office manager
Create driving instructions to new location for employees1 day6/11/20076/11/200761Office manager
Obtain public transportation information for new location1 day6/11/20076/11/200761Office manager
Get shipping labels1 day6/11/20076/11/200761Mailroom administrator
Notify post office of change of address1 day6/11/20076/11/200761Mailroom administrator
Update company website with new information1 day6/11/20076/11/200761Webmaster
Order moving boxes1 day6/11/20076/11/200761Mailroom administrator
Pack up desks, personal spaces5 days6/11/20076/15/200761Movers
Pack up common areas5 days6/11/20076/15/200761Movers
Label all fragile items1 day6/11/20076/11/200761Office manager
Take down systems furniture2 days6/18/20076/19/200787Network support manager
Store property that will not be moved1 day6/18/20076/18/200787,88Movers
Label furniture to be moved2 days6/18/20076/19/200787,88Office manager
Move to central location1 day6/18/20076/18/200787,88Office manager
Install systems furniture at new location3 days6/20/20076/22/200790Network support manager
Install network wiring at new location2 days6/11/20076/12/200761Network support manager
Distribute new keys, cards1 day6/11/20076/11/200761Office manager
Collect old keys, cards1 day6/11/20076/11/200761Office manager
Empty, defrost and clean refrigerator1 day6/11/20076/11/200761Cleaning service
Code new office space on a map for movers1 day6/11/20076/11/200761Office manager
Create a moving day team to provide direction to movers1 day6/11/20076/11/200761Chief relocation officer
Phase four closeout0 days6/22/20076/22/200763,64,65,66,67,68,69,70,71,72,73,74,75,76,77,78,79,80,81,82,83,84,85,86,87,88,89,90,91,92,93,94,95,96,97,98,99,100
-Moving Day1 day6/25/20076/25/2007
Post coded signs in new office for movers1 day6/25/20076/25/2007101Office manager
Put moving day team in place1 day6/25/20076/25/2007101Chief relocation officer
Protect main moving paths1 day6/25/20076/25/2007101Office manager
Move plants and fine art in separate moving van1 day6/25/20076/25/2007101Movers
Physical move complete0 days6/25/20076/25/2007103,104,105,106
-Post-Move1 day6/26/20076/26/2007
Check carefully for any damaged or missing items1 day6/26/20076/26/2007107Office manager
Schedule phone training1 day6/26/20076/26/2007107Telecommunications administrator
Schedule security training1 day6/26/20076/26/2007107Office manager
Schedule fire drill1 day6/26/20076/26/2007107Office manager
Periodically visit old office to pick up mail1 day6/26/20076/26/2007107Mailroom administrator
Schedule open house for clients1 day6/26/20076/26/2007107Chief relocation officer
Office move project complete0 days6/26/20076/26/200718,42,61,101,107,109,110,111,112,113,114
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Ready













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