January 1, '07January 8, '07January 15, '07January 22, '07January 29, '07February 5, '07February 12, '07February 19, '07February 26, '07March 5, '07March 12, '07March 19, '07March 26, '07April 2, '07April 9, '07April 16, '07April 23, '07April 30, '07May 7, '07May 14, '07May 21, '07May 28, '07June 4, '07June 11, '07June 18, '07
FSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTF
Indicators
Task Name
Duration
Start
Finish
Predecessors
Resource Names
-Office Move127 daysMon 01.01.07Tue 26.06.07
-Office Move127 daysMon 01.01.07Tue 26.06.07
-Two To Six Months Before Moving Day77 daysMon 01.01.07Tue 17.04.07
Make list of key needs that must be met by new office space7 daysMon 01.01.07Tue 09.01.07Chief relocation officer
Identify potential office sites20 daysWed 10.01.07Tue 06.02.073Chief relocation officer
Make final decision on office space10 daysWed 07.02.07Tue 20.02.074Chief relocation officer
Finalize lease on office space10 daysWed 21.02.07Tue 06.03.075Chief relocation officer
Identify major tenant improvement needs15 daysWed 07.03.07Tue 27.03.076Office manager
Obtain estimates from contractors for major tenant improvements5 daysWed 28.03.07Tue 03.04.077Office manager
Identify costs for new office (chairs, desks, equipment)10 daysWed 21.02.07Tue 06.03.075Chief relocation officer
Prepare a budget for the move10 daysWed 07.03.07Tue 20.03.079Chief relocation officer
Select the move day1 dayWed 07.03.07Wed 07.03.076Chief relocation officer
Hire contractors for major tenant improvements5 daysWed 04.04.07Tue 10.04.078Office manager
Obtain necessary permits5 daysWed 11.04.07Tue 17.04.0712Chief relocation officer
Evaluate phone system needs1 dayWed 07.03.07Wed 07.03.076Telecommunications administrator
Order new phone number1 dayWed 07.03.07Wed 07.03.076Telecommunications administrator
Order new fax number1 dayWed 07.03.07Wed 07.03.076Telecommunications administrator
Communicate to employees1 dayWed 07.03.07Wed 07.03.076Chief relocation officer
Phase one closeout0 daysTue 17.04.07Tue 17.04.073,4,5,6,7,8,9,10,11,12,13,14,15,16,17
-One To Two Months Before Moving Day28 daysWed 18.04.07Fri 25.05.07
Design office space23 daysWed 18.04.07Fri 18.05.0718Office manager
Assign office space5 daysMon 21.05.07Fri 25.05.0720Office manager
Order chairs1 dayMon 21.05.07Mon 21.05.0720Office manager
Order desks1 dayMon 21.05.07Mon 21.05.0720Office manager
Order systems furniture1 dayMon 21.05.07Mon 21.05.0720Network support manager
Order new office equipment1 dayMon 21.05.07Mon 21.05.0720Office manager
Obtain estimates from moving companies12 daysWed 18.04.07Thu 03.05.0718Chief relocation officer
Hire movers1 dayFri 04.05.07Fri 04.05.0726Chief relocation officer
Evaluate server room needs2 daysMon 21.05.07Tue 22.05.0720Network support manager
Evaluate computer networking needs2 daysMon 21.05.07Tue 22.05.0720Network support manager
Order change of address labels for notification1 dayFri 04.05.07Fri 04.05.0726Mailroom administrator
Order new address labels for notification1 dayFri 04.05.07Fri 04.05.0726Mailroom administrator
Obtain estimates from signage companies7 daysFri 04.05.07Mon 14.05.0726Office manager
Order signage for new location1 dayTue 15.05.07Tue 15.05.0732Office manager
Order phone system1 dayMon 21.05.07Mon 21.05.0720Telecommunications administrator
Order phone lines1 dayTue 22.05.07Tue 22.05.0734Telecommunications administrator
Order internet phone lines1 dayTue 22.05.07Tue 22.05.0734Network support manager
Arrange internal maintenance service1 dayTue 15.05.07Tue 15.05.0732Environmental engineer
Arrange external maintenance service1 dayTue 15.05.07Tue 15.05.0732Environmental engineer
Arrange for trash disposal1 dayTue 15.05.07Tue 15.05.0732Office manager
Arrange for cleaning service1 dayTue 15.05.07Tue 15.05.0732Office manager
Arrange for recycling1 dayTue 15.05.07Tue 15.05.0732Office manager
Phase two closeout0 daysFri 25.05.07Fri 25.05.0720,21,22,23,24,25,26,27,28,29,30,31,32,33,34,35,36,37,38,39,40,41
-Two To Four Weeks Before Moving Day10 daysMon 28.05.07Fri 08.06.07
Appraise assets being transferred to new location3 daysMon 28.05.07Wed 30.05.0742Accounting manager
Get business insurance quotes for new space6 daysThu 31.05.07Thu 07.06.0744Office manager
Purchase insurance for new space1 dayFri 08.06.07Fri 08.06.0745Office manager
Order security system1 dayMon 28.05.07Mon 28.05.0742Office manager
Order keys, access cards1 dayMon 28.05.07Mon 28.05.0742Office manager
Arrange for beverage service1 dayMon 28.05.07Mon 28.05.0742Office manager
Send change of address to all vendors1 dayMon 28.05.07Mon 28.05.0742Mailroom administrator
Send change of address to all customers1 dayMon 28.05.07Mon 28.05.0742Mailroom administrator
Send change of address to all subscriptions1 dayMon 28.05.07Mon 28.05.0742Mailroom administrator
Notify all leasers of equipment move1 dayMon 28.05.07Mon 28.05.0742Office manager
Order checks with new address1 dayMon 28.05.07Mon 28.05.0742Office manager
Order long-distance service1 dayMon 28.05.07Mon 28.05.0742Telecommunications administrator
Transfer toll-free numbers or order new numbers1 dayMon 28.05.07Mon 28.05.0742Telecommunications administrator
Plan for disposal of old office equipment3 daysMon 28.05.07Wed 30.05.0742Office manager
Dispose of old office equipment1 dayMon 28.05.07Mon 28.05.0742Office manager
Plan for disposal of old office furniture3 daysMon 28.05.07Wed 30.05.0742Office manager
Dispose of old office furniture1 dayMon 28.05.07Mon 28.05.0742Office manager
Phase three closeout0 daysFri 08.06.07Fri 08.06.0744,45,46,47,48,49,50,51,52,53,54,55,56,57,58,59,60
-One Day To Two Weeks Before Moving Day10 daysMon 11.06.07Fri 22.06.07
Install phone lines1 dayMon 11.06.07Mon 11.06.0761Local phone company
Install phone system4 daysTue 12.06.07Fri 15.06.0763Telecommunications administrator
Assign new phone numbers, extensions2 daysMon 18.06.07Tue 19.06.0764Telecommunications administrator
Order new letterhead and envelopes1 dayMon 11.06.07Mon 11.06.0761Office manager
Order new business cards1 dayMon 11.06.07Mon 11.06.0761Office manager
Order new business forms1 dayMon 11.06.07Mon 11.06.0761Office manager
Schedule disconnection of utilities1 dayMon 11.06.07Mon 11.06.0761Office manager
Repair new office1 dayMon 11.06.07Mon 11.06.0761Environmental engineer
Clean new office1 dayMon 11.06.07Mon 11.06.0761Cleaning service
Identify closest overnight drop off boxes1 dayMon 11.06.07Mon 11.06.0761Mailroom administrator
Inventory existing office furniture (general)5 daysMon 11.06.07Fri 15.06.0761Office manager
Inventory existing computers5 daysMon 11.06.07Fri 15.06.0761Network support manager
Inventory existing furniture by office5 daysMon 11.06.07Fri 15.06.0761Office manager
Shred documents1 dayMon 11.06.07Mon 11.06.0761Office manager
Purge old, obsolete materials1 dayMon 11.06.07Mon 11.06.0761Office manager
Create new office extension directory1 dayWed 20.06.07Wed 20.06.0765Telecommunications administrator
Create new office layout map1 dayMon 11.06.07Mon 11.06.0761Office manager
Create new fax cover sheet1 dayMon 11.06.07Mon 11.06.0761Office manager
Create driving instructions to new location for employees1 dayMon 11.06.07Mon 11.06.0761Office manager
Obtain public transportation information for new location1 dayMon 11.06.07Mon 11.06.0761Office manager
Get shipping labels1 dayMon 11.06.07Mon 11.06.0761Mailroom administrator
Notify post office of change of address1 dayMon 11.06.07Mon 11.06.0761Mailroom administrator
Update company website with new information1 dayMon 11.06.07Mon 11.06.0761Webmaster
Order moving boxes1 dayMon 11.06.07Mon 11.06.0761Mailroom administrator
Pack up desks, personal spaces5 daysMon 11.06.07Fri 15.06.0761Movers
Pack up common areas5 daysMon 11.06.07Fri 15.06.0761Movers
Label all fragile items1 dayMon 11.06.07Mon 11.06.0761Office manager
Take down systems furniture2 daysMon 18.06.07Tue 19.06.0787Network support manager
Store property that will not be moved1 dayMon 18.06.07Mon 18.06.0787,88Movers
Label furniture to be moved2 daysMon 18.06.07Tue 19.06.0787,88Office manager
Move to central location1 dayMon 18.06.07Mon 18.06.0787,88Office manager
Install systems furniture at new location3 daysWed 20.06.07Fri 22.06.0790Network support manager
Install network wiring at new location2 daysMon 11.06.07Tue 12.06.0761Network support manager
Distribute new keys, cards1 dayMon 11.06.07Mon 11.06.0761Office manager
Collect old keys, cards1 dayMon 11.06.07Mon 11.06.0761Office manager
Empty, defrost and clean refrigerator1 dayMon 11.06.07Mon 11.06.0761Cleaning service
Code new office space on a map for movers1 dayMon 11.06.07Mon 11.06.0761Office manager
Create a moving day team to provide direction to movers1 dayMon 11.06.07Mon 11.06.0761Chief relocation officer
Phase four closeout0 daysFri 22.06.07Fri 22.06.0763,64,65,66,67,68,69,70,71,72,73,74,75,76,77,78,79,80,81,82,83,84,85,86,87,88,89,90,91,92,93,94,95,96,97,98,99,100
-Moving Day1 dayMon 25.06.07Mon 25.06.07
Post coded signs in new office for movers1 dayMon 25.06.07Mon 25.06.07101Office manager
Put moving day team in place1 dayMon 25.06.07Mon 25.06.07101Chief relocation officer
Protect main moving paths1 dayMon 25.06.07Mon 25.06.07101Office manager
Move plants and fine art in separate moving van1 dayMon 25.06.07Mon 25.06.07101Movers
Physical move complete0 daysMon 25.06.07Mon 25.06.07103,104,105,106
-Post-Move1 dayTue 26.06.07Tue 26.06.07
Check carefully for any damaged or missing items1 dayTue 26.06.07Tue 26.06.07107Office manager
Schedule phone training1 dayTue 26.06.07Tue 26.06.07107Telecommunications administrator
Schedule security training1 dayTue 26.06.07Tue 26.06.07107Office manager
Schedule fire drill1 dayTue 26.06.07Tue 26.06.07107Office manager
Periodically visit old office to pick up mail1 dayTue 26.06.07Tue 26.06.07107Mailroom administrator
Schedule open house for clients1 dayTue 26.06.07Tue 26.06.07107Chief relocation officer
Office move project complete0 daysTue 26.06.07Tue 26.06.0718,42,61,101,107,109,110,111,112,113,114
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Ready













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