January 2007February 2007March 2007
23262914710131619222528313691215182124272581114172023262914
Indicators
Task Name
Duration
Start
Finish
Predecessors
Resource Names
-Marketing Event Planning and Execution63 days?Mon 01.01.07Wed 28.03.07
-Marketing Event Planning and Execution63 days?Mon 01.01.07Wed 28.03.07
-Define and Plan the Event11 days?Mon 01.01.07Mon 15.01.07
Choose the type of event1 day?Mon 01.01.07Mon 01.01.07Marketing Lead,Event Lead
Identify the target audience0 days?Tue 02.01.07Tue 02.01.073Marketing Lead,Event Lead
Determine demand generation process2 days?Tue 02.01.07Thu 04.01.074Event Lead
Determine event objectives1 day?Tue 02.01.07Wed 03.01.074Marketing Lead,Event Lead
State the overall event theme3 days?Thu 04.01.07Tue 09.01.075,6Marketing Lead,Event Lead
Establish preliminary event date and time0 days?Tue 09.01.07Tue 09.01.077Marketing Lead,Event Lead
Identify the event team0 days?Wed 10.01.07Wed 10.01.078Marketing Lead,Event Lead
Develop event schedule0 days?Wed 10.01.07Wed 10.01.079Event Lead
Determine communication process and mechanisms1 day?Thu 11.01.07Thu 11.01.0710Event Lead
Create feedback mechanism for event1 day?Fri 12.01.07Fri 12.01.0711Event Lead
Determine event budget0 days?Mon 15.01.07Mon 15.01.0712Event Lead
Event Plan Complete0 daysMon 15.01.07Mon 15.01.0713
-Select Speakers10 days?Mon 15.01.07Fri 26.01.07
Select presentation topics0 days?Mon 15.01.07Mon 15.01.0714Event Team
Identify speakers3 days?Tue 16.01.07Thu 18.01.0716Event Team
Obtain speaker information1 day?Fri 19.01.07Fri 19.01.0717Event Team
Confirm speaker and details0 days?Mon 22.01.07Mon 22.01.0718Event Team
Develop scripting2 days?Mon 22.01.07Wed 24.01.0719Event Team
Send transportation and event details0 days?Wed 24.01.07Wed 24.01.0720Event Team
Confirm speakers arrival time0 days?Thu 25.01.07Thu 25.01.0721Event Team
Arrange payment for speakers0 days?Thu 25.01.07Thu 25.01.0722Event Team
Obtain thank-you gifts for speakers0 days?Fri 26.01.07Fri 26.01.0723Event Team
Speaker Selection Complete0 daysFri 26.01.07Fri 26.01.0724
-Select Venue8 days?Mon 15.01.07Wed 24.01.07
Visit locations1 day?Mon 15.01.07Tue 16.01.0714Event Lead
Review target audience and forecasted attendance2 days?Mon 15.01.07Wed 17.01.0714Event Team
Select event location1 day?Wed 17.01.07Thu 18.01.0727,28Event Team
Sign venue contracts2 days?Thu 18.01.07Mon 22.01.0729Contract Management
Do a walkthrough of the venue1 day?Mon 22.01.07Tue 23.01.0730Event Lead
Confirm details1 day?Tue 23.01.07Wed 24.01.0731Contract Management,Event Lead
Follow up0 days?Wed 24.01.07Wed 24.01.0732Event Lead
Venue Selection Complete0 daysWed 24.01.07Wed 24.01.0733
-Select and Manage Catering9 days?Thu 25.01.07Tue 06.02.07
Select food options2 days?Thu 25.01.07Fri 26.01.0734Event Team
Get catering quotes2 days?Mon 29.01.07Tue 30.01.0736Event Team
Revise menu items1 day?Wed 31.01.07Wed 31.01.0737Event Team
Schedule food tasting (if desired)1 day?Thu 01.02.07Thu 01.02.0736,38Event Lead
Sign catering contract(s)0 days?Fri 02.02.07Fri 02.02.0739Contract Management
Confirm details0 days?Fri 02.02.07Fri 02.02.0740Event Team
Perform event day arrival, setup, event management, teardown1 day?Mon 05.02.07Mon 05.02.0741Event Team
Review details with vendor0 days?Tue 06.02.07Tue 06.02.0742Event Lead
Arrange vendor payment0 days?Tue 06.02.07Tue 06.02.0743Event Lead
Catering Complete0 daysTue 06.02.07Tue 06.02.0744
-Print and Communication20 days?Fri 26.01.07Thu 22.02.07
Determine invitation style2 days?Fri 26.01.07Tue 30.01.0714,25,34Event Lead
Send Save the Date messages (if desired)0 days?Tue 30.01.07Tue 30.01.0747Event Lead
Script invitation message2 days?Wed 31.01.07Thu 01.02.0748Creative
Design invitation2 days?Fri 02.02.07Mon 05.02.0749Creative
Obtain invitation approval2 days?Tue 06.02.07Wed 07.02.0750Marketing Lead,Event Lead
Create event reminder copy1 day?Thu 08.02.07Thu 08.02.0751Creative
Design event reminder1 day?Fri 09.02.07Fri 09.02.0752Creative
Send event reminder0 days?Mon 12.02.07Mon 12.02.0753Event Team
Create day of materials copy2 days?Mon 12.02.07Wed 14.02.0754Creative
Design day of materials2 days?Wed 14.02.07Fri 16.02.0755Creative
Print day of materials3 days?Fri 16.02.07Wed 21.02.0756Creative
Assemble day of materials0 days?Wed 21.02.07Wed 21.02.0757Event Team
Review with vendor0 days?Thu 22.02.07Thu 22.02.0758Event Lead
Arrange vendor payment0 days?Thu 22.02.07Thu 22.02.0754,59Event Lead
Printing and Communications Complete0 daysThu 22.02.07Thu 22.02.0760
-Registration/RSVP16 days?Fri 23.02.07Fri 16.03.07
Generate invitation list based on target audience2 days?Fri 23.02.07Mon 26.02.0761Event Team
Purchase direct mail list (if applicable)2 days?Fri 23.02.07Mon 26.02.0761Event Team
Send invitation1 day?Tue 27.02.07Tue 27.02.0763,64Event Team
Collect RSVPs10 days?Wed 28.02.07Tue 13.03.0763,65Event Team
Notify/publish RSVP list if desired0 days?Wed 14.03.07Wed 14.03.0766Event Team
Generate name tags2 days?Wed 14.03.07Thu 15.03.0766Event Team
Generate seating chart0 days?Wed 14.03.07Wed 14.03.0766Event Team
Make staff assignments1 day?Wed 14.03.07Thu 15.03.0769Event Lead
Supply box0 days?Thu 15.03.07Thu 15.03.0770Event Team
Request and obtain volunteers for sign-in table0 days?Fri 16.03.07Fri 16.03.0771Event Team
Registration/RSVP Complete0 daysFri 16.03.07Fri 16.03.0767,68,72
-Ordering Décor and AV7 days?Thu 25.01.07Fri 02.02.07
Determine setup needs2 days?Thu 25.01.07Fri 26.01.0734Event Team
Tables and chairs1 day?Mon 29.01.07Mon 29.01.0775Event Team
Linens1 day?Tue 30.01.07Tue 30.01.0776Event Team
Centerpieces1 day?Wed 31.01.07Wed 31.01.0777Event Team
AV1 day?Thu 01.02.07Thu 01.02.0778Event Team
Purchase any other needed equipment0 days?Fri 02.02.07Fri 02.02.0779Event Team
Décor/AV Complete0 daysFri 02.02.07Fri 02.02.0734,80
-PR/Archives9 days?Fri 26.01.07Wed 07.02.07
Write press release2 days?Fri 26.01.07Tue 30.01.0714,25,34Marketing Lead
Approve press release2 days?Tue 30.01.07Thu 01.02.0783Event Lead,Marketing Communications
Send invitation to groups and press2 days?Thu 01.02.07Mon 05.02.0784Event Team
Generate event 'buzz'2 days?Mon 05.02.07Wed 07.02.0785Event Team
Send press release0 days?Thu 01.02.07Thu 01.02.0784Marketing Communications
Collect press clippings2 days?Fri 02.02.07Mon 05.02.0787Event Team
PR/Archives Complete0 daysWed 07.02.07Wed 07.02.0786,88
-Plan Giveaways8 days?Mon 15.01.07Wed 24.01.07
Determine giveaways2 days?Mon 15.01.07Wed 17.01.0714Event Lead
Determine call to action1 day?Wed 17.01.07Thu 18.01.0791Event Lead
Determine giveaway process1 day?Thu 18.01.07Fri 19.01.0792Event Team
Purchase/order giveaways2 days?Fri 19.01.07Tue 23.01.0793
Execute giveaways1 day?Tue 23.01.07Wed 24.01.0794Event Team
Giveaways Complete0 daysWed 24.01.07Wed 24.01.0795
-Shipping Event Materials1 day?Fri 23.02.07Fri 23.02.07
Shipping instructions - event receiving, storage, date requirements and shipping0 days?Fri 23.02.07Fri 23.02.0761Event Team
Ship materials0 days?Fri 23.02.07Fri 23.02.0798Event Team
Ship any necessary supporting equipment0 days?Fri 23.02.07Fri 23.02.0798Event Team
Shipping Complete0 daysFri 23.02.07Fri 23.02.0799,100
-Manage Day of Event3 days?Fri 16.03.07Tue 20.03.07
Review equipment0 days?Fri 16.03.07Fri 16.03.0773,101Event Team
Manage setup0 days?Fri 16.03.07Fri 16.03.07103Event Team
Manage registration0 days?Fri 16.03.07Fri 16.03.07104Event Staff
Manage vendors0 days?Fri 16.03.07Fri 16.03.07105Event Lead
Manage speakers0 days?Fri 16.03.07Fri 16.03.07106Event Lead
Hold event1 day?Mon 19.03.07Mon 19.03.07107
Manage teardown0 days?Tue 20.03.07Tue 20.03.07108Event Team
Route leads to sales0 days?Tue 20.03.07Tue 20.03.07109Inside Sales
Day of Event Complete0 daysTue 20.03.07Tue 20.03.07110
-Measure Event Success7 days?Tue 20.03.07Wed 28.03.07
Management and evaluation2 days?Tue 20.03.07Thu 22.03.07111Event Lead
Finalize contracts2 days?Thu 22.03.07Mon 26.03.07113Contract Management,Event Lead
Thank you notes1 day?Thu 22.03.07Fri 23.03.07113Event Team
Event debrief with speakers, etc.1 day?Thu 22.03.07Fri 23.03.07113Event Lead
Event debrief with event team1 day?Thu 22.03.07Fri 23.03.07113Event Lead,Event Team
Calculate total event budget0 days?Mon 26.03.07Tue 27.03.07113,114Event Lead
Determine event success1 day?Tue 27.03.07Wed 28.03.07116,117,118Sponsor,Event Lead
Measure Event Success Complete0 daysWed 28.03.07Wed 28.03.07115,119
Marketing Event Planning and Execution Project Complete0 daysWed 28.03.07Wed 28.03.07120
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